Using Groups in Beacon

Use this article to understand how groups help you organize and manage learners across multiple sections in Beacon.

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Jump To

• The Scenario
• Setting Up Your Section Groups
• Adding Groups to a Learning Experience
• Reviewing and Rating Evidence by Section
• Checking Progress by Section
• Enrolling Learners in Level Manager
• Roles in This Workflow

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The Scenario

If you teach more than one section of the same course, you know the challenge: you need to review and rate evidence, check progress, and track learner growth — but only for the right group of learners at the right time. Without a way to filter by section, every view in Beacon shows you everyone at once.

Groups give you a way to draw those lines. Whether you're reviewing and rating evidence or checking progress in a competency area, a group lets you narrow your view to exactly the learners you need to focus on.

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Setting Up Your Section Groups

Start by creating a group for each section in My Groups. You're the only one who can see and use groups you create, so name them in a way that makes sense to you - something like "English 9 - Period 2" or "Studio - Block A" makes it easy to select the right one quickly.

If your admin has already created Global Groups that match your sections, you may be able to use those directly as filters without creating your own.

→ For step-by-step instructions: How to Create a Group — Facilitator

Note: Admins can edit facilitator-created groups and reassign the primary facilitator, but facilitator groups are not available to admins as filters. Only Global Groups are visible to admins when filtering.

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Adding Groups to a Learning Experience

When you're ready to enroll learners in a Learning Experience, using a group lets you add an entire section at once instead of selecting learners individually. The real advantage of enrolling by group is that your participant list stays in sync — any changes you make to the group later are immediately reflected in the Learning Experience, so you stay in control of who's enrolled without having to manually update the LX.

If your school uses Global Groups managed by your admin, those are available at enrollment too. Keep in mind that because your admin controls Global Group membership, any enrollment changes depend on them making updates to the group.

→ For step-by-step instructions: How to Manage Participants in an LX — Facilitator

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Reviewing and Rating Evidence by Section

When you open the Tasks by Status or Tasks by Skill view in a Learning Experience, the default view includes all enrolled learners. Use the Group filter to narrow the view to one section at a time, so you're only seeing the evidence and task status that's relevant right now.

→ For step-by-step instructions: How to Rate a Task — Facilitator

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Checking Progress by Section

On the Progress tab, the default view can include every learner in the system. Filtering by group is the fastest way to focus on one section. Your own groups appear first in the filter list, followed by any Global Groups.

→ For step-by-step instructions: How to View Learner Progress — Facilitator

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Enrolling Learners in Level Manager

For admins, groups are also useful in Level Manager. When enrolling learners, you can use a group to add multiple learners at once rather than selecting them individually.

→ For step-by-step instructions: How to Use Level Manager — Admin

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Roles in This Workflow

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