Understanding User Roles

Use this article to understand the four user roles in Beacon and what each one can do.

What It Is

Beacon has four user roles: Admin, Facilitator, Learner, and Viewer. Your role determines what you can see and do in Beacon.

How It Works

Each role includes the capabilities of the roles below it. Admins have their own Facilitator and Learner profiles, and Facilitators have their own Learner profile, meaning an Admin or Facilitator can participate in a Learning Experience as a Learner.

Admin: Admins have system-wide access and their own Facilitator and Learner profiles. In addition to everything a Facilitator and Learner can do, Admins manage users, groups, Learning Experiences, and school-level settings. They configure the framework: competencies, skills, and portfolio levels. They also oversee year-to-year setup and closeout.

Facilitator: Facilitators have their own Learner profile and can participate in Learning Experiences as a Learner. They also create and manage Learning Experiences, assign and rate tasks, and track learner progress.

Learner: Learners submit evidence, complete tasks, and track their own progress through portfolios and PLPs.

Viewer: Viewers are linked to a specific learner, typically a family member or support person. They see everything the learner sees, including progress, portfolios, and PLPs, and can submit evidence on a learner's behalf.

Why It Matters

Knowing your role helps you find the right resources. Articles in this knowledge hub are written for a specific audience — look for your role in the article subtitle to make sure you're in the right place.